Job Description

POSITION SUMMARY

An essential part of the financial team, the AR Clerk performs a wide range of accounting and administrative duties to support the accounting department.

JOB DUTIES AND RESPONSIBILITIES

• Answer correspondence, phone, and electronic email concerning accounting procedures, the processing of payments, and the like, by responding verbally or in writing; contact customers about open invoices and account balances; and maintain accurate accounts.
• Verify information and maintain accounts receivable reports
• Interact and follow up with customers, staff, and department managers concerning account discrepancies, account statements, administrative issues, and inquiries.
• Prepare and generate invoices in the ERP system and submit them through EDI or email.
• Apply payment receipts; verify remittances against customer accounts.
• Process invoices from website orders and cash applications daily.
• Investigate, process, and follow up on customer chargebacks daily.
• Investigate, submit, and follow up on credit card chargeback requests.
• Maintain accounting files and records, including deposits on account and application of deposits.
• Manage accounts receivable aging, open orders through weekly review. Contact customers regarding past-due invoices and request payment.
• Assist in month-end closing, review of sales and AR journals, highlighting posting errors for correction; Generate month-end close reports, sales reports, and other reports as requested.
• Perform general clerical duties and daily banking procedures, including daily bank/book management and keeping track of deposits in transit.
• Maintain and update the record of Resale Certificates.
• Other duties and special projects as assigned.

QUALIFICATIONS

• One to two years of related experience, or equivalent combination of education and experience.
• Retail chargeback experience a plus
• Accurately keystroke a minimum of 50 wpm; 10-key by touch.
• Demonstrated ability to calculate figures and amounts.
• Proficient in Microsoft Office Suite.
• Attention to detail and strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with customers, staff and management.
• Ability to understand and follow written and verbal instructions.
• Understanding of sales order, bill of lading, and invoice.
• Versatility, flexibility, and a willingness to work within constantly changing priorities.
• Ability to calculate figures and amounts and analyze financial data.
• Maintain confidentiality of information.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Typical Working Environment: Work will be primarily in a temperature-controlled laboratory area. On occasion, time will be spent in the production area, requiring the wearing of safety equipment and dealing with moving equipment and high noise levels.

Equipment Used:

• Office Equipment: Computer, Keyboard, Copier, Fax Machine.
• Communication Equipment: Cell Phone, Landline Phone.

Essential Physical Tasks:

• Moderate walking, stooping, and bending.
• Sitting for prolonged periods of time.
• Vision abilities include close vision, color vision, and the ability to adjust focus.

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