Job Description

If you love working with people and enjoy being at the center of all the action, we want to hear from you! As the Part-time Front Desk Coordinator for this DC Association, you will provide exceptional front-facing support while helping keep daily office operations running smoothly. The association is seeking a polished, proactive, and service-driven professional to serve as the first point of contact and administrative anchor for the office. In this role, you will be responsible for creating a warm, organized, and highly functional workplace for staff, clients, and visitors, while also supporting administrative, operational, and light financial processes across the team. A candidate who takes pride in delivering a strong customer experience and has experience supporting a professional office environment will thrive in this position. This is a people-first organization that values accountability, teamwork, and a fast-paced but supportive culture.

Key Responsibilities:

• Serve as the primary front desk contact, greeting visitors, managing a busy phone line, and acting as a professional gatekeeper.
• Maintain a welcoming, organized office environment, including reception areas, conference rooms, and shared spaces.
• Coordinate conference rooms, meetings, and event logistics, ensuring spaces are properly scheduled, set up, and supported.
• Manage office operations including supplies, inventory, vendors, mail, deliveries, and facilities-related needs.
• Prepare meeting materials, track action items, and support special projects to ensure deadlines are met.
• Provide administrative and financial support, including scheduling, calendar coordination, billing, invoicing, expense reporting processes, and vendor documentation.
• Offer backup support for office technology and systems, including conference room setup and basic troubleshooting.

Why You’ll Love Working Here:

• Cross-functional departments who are team oriented.
• This role is part-time, Monday through Thursday from 8:00am-5:00pm ET, offering benefits. Candidates who are flexible for additional needs of the office will stand out!

What We’re Looking For:

• Service-oriented. A minimum of 2-3 years of experience in a professional office, hospitality, or client-facing administrative role.
• Detail-driven. You are highly organized, accurate, and thoughtful in your work.
• Energetic and eager. You take initiative, manage priorities well, and step in where help is needed.
• Relationship-focused. You communicate clearly and build positive rapport with clients, visitors, and colleagues.
• Above and beyond. Always aiming to deliver exceptional support when needed.
• Tech-savvy. You are comfortable using MS Office, databases, and productivity tools on a daily basis.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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